Privacy Policy

Pro Deo Enterprise ("Company," "we," "us," or "our") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use the Pro Deo Learning Management System platform and related services (the "Service"). Please read this policy carefully.

1. Information We Collect

1.1 Information You Provide

We collect information that you voluntarily provide when using our Service:

• Account Information: Name, email address, phone number, password, and institutional affiliation
• Institution Information: School name, address, contact details, registration documents
• Student Information: Names, dates of birth, grade levels, enrollment data, academic records, attendance records, health information (if provided)
• Staff Information: Names, contact information, qualifications, employment details
• Parent/Guardian Information: Names, contact information, relationship to students
• Academic Content: Assignments, grades, assessments, learning materials, communications
• Payment Information: Billing details, transaction history (payment processing is handled by third-party providers)

1.2 Information Collected Automatically

When you access the Service, we automatically collect:

• Device Information: Device type, operating system, browser type, unique device identifiers
• Log Data: IP address, access times, pages viewed, actions taken, referring URLs
• Usage Data: Features used, time spent, interaction patterns, error logs
• Cookies and Tracking: Session cookies, persistent cookies, and similar technologies

1.3 Information from Third Parties

We may receive information from:

• Educational institutions that use our Service
• Payment processors for transaction verification
• Third-party integrations you choose to connect

2. How We Use Your Information

We use the collected information for the following purposes:

2.1 Service Delivery

• Provide, maintain, and improve the Service
• Process registrations and manage accounts
• Facilitate educational administration and management
• Enable communication between users
• Process payments and subscriptions
• Generate reports and analytics for institutions

2.2 Communication

• Send service-related notifications and updates
• Respond to inquiries and support requests
• Send administrative messages and alerts
• Provide product announcements (with consent)

2.3 Improvement and Development

• Analyze usage patterns to improve the Service
• Develop new features and functionality
• Conduct research and analytics
• Debug and fix technical issues

2.4 Safety and Security

• Protect against unauthorized access and abuse
• Detect and prevent fraud and security threats
• Enforce our terms and policies
• Comply with legal obligations

3. Student Data Protection

3.1 Our Commitments

• We do NOT sell student personal information to third parties
• We do NOT use student data for targeted advertising
• We do NOT create advertising profiles of students
• Student data is used solely for educational purposes
• We implement appropriate security measures to protect student data

3.2 School Responsibilities

Educational institutions using our Service are responsible for:

• Obtaining necessary parental/guardian consents
• Determining what student data to collect and share
• Complying with applicable educational privacy laws
• Managing user access within their institution

3.3 Parental Rights

Parents and guardians have the right to:

• Review their child's personal information
• Request correction of inaccurate information
• Request deletion of their child's data (subject to school policies)
• Refuse further collection of their child's information

To exercise these rights, please contact your child's school directly.

4. Information Sharing and Disclosure

We may share your information in the following circumstances:

4.1 With Your Institution

Information is shared with authorized administrators and staff at your educational institution as necessary to provide the Service.

4.2 Service Providers

We may share information with third-party vendors who perform services on our behalf, such as:

• Cloud hosting and infrastructure providers
• Payment processors
• Email delivery services
• Analytics providers
• Customer support tools

These providers are contractually obligated to protect your information and use it only for the services they provide to us.

4.3 Legal Requirements

We may disclose information if required by law, regulation, legal process, or governmental request, or to protect the rights, property, or safety of our users or others.

4.4 Business Transfers

In the event of a merger, acquisition, or sale of assets, your information may be transferred. We will provide notice before your information becomes subject to a different privacy policy.

4.5 With Consent

We may share your information with third parties when you have given us explicit consent to do so.

5. Data Security

We implement appropriate technical and organizational security measures to protect your information, including:

• Encryption of data in transit and at rest
• Secure access controls and authentication
• Regular security assessments and audits
• Employee training on data protection
• Incident response procedures
• Regular data backups

However, no method of transmission over the Internet or electronic storage is 100% secure. While we strive to protect your information, we cannot guarantee absolute security.

6. Data Retention

We retain your information for as long as necessary to:

• Provide the Service to you and your institution
• Comply with legal obligations
• Resolve disputes and enforce agreements
• Support legitimate business purposes

Academic records may be retained for longer periods as required by educational regulations. When data is no longer needed, we securely delete or anonymize it.

7. Your Rights and Choices

Depending on your location, you may have the following rights:

7.1 Access and Portability

You may request access to the personal information we hold about you and receive a copy in a portable format.

7.2 Correction

You may request correction of inaccurate or incomplete personal information.

7.3 Deletion

You may request deletion of your personal information, subject to certain exceptions required by law or legitimate business purposes.

7.4 Objection and Restriction

You may object to or request restriction of certain processing of your personal information.

7.5 Withdraw Consent

Where processing is based on consent, you may withdraw your consent at any time.

7.6 How to Exercise Your Rights

To exercise these rights, please contact us using the information provided below. We may need to verify your identity before processing your request.

8. Cookies and Tracking Technologies

We use cookies and similar technologies for various purposes:

8.1 Types of Cookies

• Essential Cookies: Required for the Service to function properly
• Functional Cookies: Remember your preferences and settings
• Analytics Cookies: Help us understand how the Service is used
• Security Cookies: Support security features and detect malicious activity

8.2 Cookie Management

You can control cookies through your browser settings. Note that disabling certain cookies may affect the functionality of the Service.

9. International Data Transfers

Your information may be transferred to and processed in countries other than your country of residence. We ensure appropriate safeguards are in place for such transfers in compliance with applicable data protection laws.

10. Children's Privacy

Our Service is designed for use by educational institutions and may include data about students of all ages. We rely on schools to obtain appropriate consent for the collection of student data. We do not knowingly collect personal information from children without proper authorization from schools and parents/guardians.

11. Third-Party Links

The Service may contain links to third-party websites or services. We are not responsible for the privacy practices of these third parties. We encourage you to review the privacy policies of any third-party sites you visit.

12. Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of material changes by posting the updated policy on our website and updating the "Last Updated" date. We encourage you to review this policy periodically.

13. Contact Us

If you have questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us: